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This text has been translated by auto-translation. There may be a slight difference between the original text and the translation. (Original Language: 日本語)

Professional / Useful info

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Bookkeeping software ②.

QuickBooks Advantages/Disadvantages

QuickBooks is an accounting software that has a large market share and is used by many small and medium-sized businesses. However, it is not superior to other software. It is a mediocre software with a clear and simplified system for beginners and intermediate accountants to work easily. It is easy to use for basic accounting work, but when it comes to specialized or complicated work such as inventory, it is difficult to use.

Usability, transaction capture, and automation

It can handle accounting processes for small and medium-sized businesses without difficulty, but it can be used for large companies. However, if you have to process a large number of checks, such as more than 100 checks in a day like a large company, you may find that accounting software such as Sage or SAP, which are often used by large companies, are more efficient. Bank and credit card transactions can be easily downloaded from QuickBooks(QBG), which is a convenient tool. Some accounting software, such as Sage, can import QB files from Excel with relative ease. QB has the ability to automatically set account categories, but they are rarely correct, about 20% of the time. If you set the appropriate category the first time, the process will be more efficient, but it is recommended that you go through the process to make sure there are no errors. In some cases, a Balance may be created due to a glitch, and QB may decide on the appropriate category and Entry may be made on its own.

Blind spot of QB

If you have only used QB, you may think that bank reconciliation ＝ QB bank reconciliation and QB bank reconciliation is perfect, but it is not necessarily so. Even if there is a bank reconciliation in QB, it is not necessary to check if the amount of Bank Account in QB's Balance Sheet is actually the same as the amount of Bank Account in QB's Bank Reconciliation Sheet. Even if there is a bank reco in the QB, the amount of the Bank Account in the QB's Balance Sheet is often different from the actual amount of the Bank Statement. This is because the amount is deducted from the Bank when a Write Check or a Check is cut. In reality, the amount is not deducted until the customer cashes the check, so there is a margin of error. If a customer loses a Check, QB does not automatically correct it, and the error will remain unless it is manually corrected. In addition, QB's Cash Flow has Accumulated Depreciation, which is inappropriate, but has not been corrected for more than 20 years, and although it is frequently updated, there are many cases in which the functions that add value to QB are not updated. I personally don't update it right away because there are cases where bugs occur.


That said, QB is an excellent and easy-to-use accounting software for small and medium-sized companies. If some problems are taken into consideration, QB can be a powerful tool to properly manage the accounting of a company.


The information provided in this column is for general and educational purposes only and is not intended as a solution or legal advice for individual readers. Any questions regarding an individual reader's specific situation should be discussed with us in advance on a consignment agreement.


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  • Posted : 2025/03/19
  • Published : 2025/03/19
  • Changed : 2025/03/19
  • Total View : 80 persons
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